Run a complete call for abstracts: speakers submit, reviewers score, and admins decide, with status changes communicated automatically.

The Abstract Management portal is a Fliplet solution for running call-for-abstract cycles for conferences, events, and academic meetings. Speakers submit session abstracts (with co-presenters and supporting materials), reviewers score them on a 1-5 scale with structured notes, and admins track every submission through a Submitted -> In Review -> Decision workflow. Status updates are emailed to speakers automatically, and admins can broadcast messages to speakers, reviewers, or specific recipients.

What you can do

  • End-to-end submission workflow. Speakers submit, edit, and resubmit abstracts without manual coordination, while admins see the full pipeline at a glance.
  • Structured peer review. Reviewers score with a consistent 1-5 scale and free-text notes, with admin-controlled visibility of speaker information and other reviewers’ scores.
  • Automated status communications. Speakers receive an email when their abstract is Accepted, Rejected, or moved to Change Requested.
  • Built-in change-request loop. When admins request changes, the portal tracks resubmissions and automatically prompts reviewers to re-evaluate the revised abstract.
  • Configurable submission window. Admins set a close date and time; the portal enforces the deadline and clearly displays it (in the user’s local timezone) on the home screen.
  • Multi-role support. A single user can hold multiple roles (e.g., Speaker + Reviewer), so committee members who also present do not need a separate account.

Who it is for

  • Academic and clinical conferences running an open call for presentations and panels
  • Industry events with peer-review-based session selection
  • Internal company summits collecting talk proposals from across business units
  • Workshop or symposium organizers needing a lightweight alternative to enterprise abstract systems
  • Events with multi-stage review (initial scoring, change requests, final decision)
  • Programs requiring transparent reviewer scoring among committee members

Roles at a glance

  • Speakers submit and manage their own abstracts. They can start a submission without an account; the portal creates a Speaker record as they go.
  • Reviewers score abstracts in their pending queue with a 1-5 scale and notes. Admins can control whether they see speaker identities or other reviewers’ scores.
  • Admins configure the portal, manage users, drive the review pipeline, set decisions, and broadcast communications. A single account can hold more than one role.

Documentation contents

  1. Getting Started: welcome page, signing in, and role-based routing.
  2. Submitting an Abstract: the multi-step submission flow for speakers, including co-presenters.
  3. Managing Your Submissions: speaker dashboard, editing, resubmitting, and contacting admins.
  4. Reviewing Abstracts: reviewer queue, detail screen, scoring, and visibility settings.
  5. Administering the Portal: admin dashboard, decisions, status emails, and the change-request cycle.
  6. Configuring the Portal: submission deadline and reviewer visibility settings.
  7. Managing Users: user list, editing profiles, and assigning roles.
  8. Communications: sending ad-hoc messages to speakers, reviewers, or specific recipients.

Workflow guides

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