Use the Return to the Office template to manage the new rules related to Covid-19 and streamline all your management processes by utilising technology to enforce, communicate and notify staff. Employees can use the app to book a desk space and ensure they’re complying with social distancing measures. 

Available features include: 

  1. Security to only allow staff to access the app 

    1. Onboarding 

    2. Login

      1. Login 

      2. Login SSO  

    3. Registration

    4. Terms

  2. Home screen 

  3. Update my status 

  4. Check in/out using QR codes 

  5. Book a desk

  6. News feed

  7. FAQ 

  8. People Directory 

  9. Office directory

  10. Report an issue 

  11. Office managers options 

  12. Admins options

Features that will be available in version 2 of the template: 

  1. Canteen or restaurant ordering

  2. Catering managers options

  3. Update to Office manager dashboard 

Onboarding

Scroll through the tutorial slides to learn more about the app. A tutorial is recommended in all apps since it’s the best means to educate users on the app functionality. 

This is using the Onboarding layout. 

 

Login

The app requires the user to login due to:

  • Security – only allowed users can access the app

  • User roles – ensure your app supports different levels of users with different permissions  

  • Personalization – the app will be saving information for the logged in user

Use either the Fliplet security components or configure SAML2 to use your organization’s login. 

To learn more about the login component please read this article.

To learn more about the SAML2 component, please read this article 

 

Registration 

Allow users to register themselves for the app. Once a user is registered, they can log in to the app straight away and start using it. 

The registration screen also allows the user to select their notification preferences, which includes push notifications, sms and email. 

This is using the Registration screen layout Learn more about setting up the registration screen here

Home screen

Users will see a list of all the key features once they are logged into the app. There’s three different views of the Home screen to support: 

  • Standard users

  • Office managers 

  • Catering managers 

  • Admins

The user types and capabilities will be explained throughout the article. 

Update my status

Users can update their status to ensure colleagues are aware whether they are working and where. 

Status options include: 

  • Working from home, 

  • In the office, 

  • Not working, or 

  • On holiday

Users can also indicate if they have had Covid-19 symptoms. 

This is using the Form component. Read more information about it here 

Check in/out using QR codes 

Staff checkin and checkout, using QR codes placed in the office to provide an audit trail for when staff comes and goes. 

Alternatively, users can check in manually using a form if they are on web or unable to scan a barcode. 

My Bookings 

Users can view and manage their office bookings. The status will indicate if the booking was successful or if they were added to a waiting list. 

The list will only show a user their own bookings. 

This is using a list from data source component. Read more about the List from data source component here

News feed of the latest changes related to Covid-19 

Promote all the best practices on hygiene within the office,  with social features such as liking and commenting. 

Users will find all the information about how your organisation is managing the return to work.

The feed comes with the following options: 

  • Filter and search capabilities

  • Bookmarking articles 

  • Liking articles 

  • Commenting on articles 

  • Sharing articles on social networks

This is using a list from data source component. Read more about the List from data source component here

FAQ

FAQs for users to ask questions with search to find previous answers

Other features:

–  Search to find previous answers

– Commenting to allow discussions on questions 

– Bookmark 

– Filter

– Ask a question

The FAQ feature requires two screens that are connected: 

List from data source to list all the questions.  Read more about the List from data source component here

People Directory with information related to Covid

Users can edit their own profiles, bookmark contacts they re-visit often, tap to email and to call your colleagues. 

Features include: 

  • Search and filter

  • Weekly status update 

  • Contact buttons for email and phone 

This is using a list from data source component. Read more about the List from data source component here

Office Directory with information related to Covid-19

List of offices with booking capabilities for users to let office managers know when they intend to come in to the office. The screen offers:

  • Search and filter the list

  • Date selector to show office availability for a specific date

  • Office availability and booking capability 

  • Section to include more information per office including status (open/closed), map, contact details for office manager

This is using a list from data source component. Read more about the List from data source component here

Report an issue 

Allow users to report an issue. The user can select the type of issue they are reporting and which office it relates to. The types of issues include: 

  • Someone has Covid-19 symptoms

  • Hygiene

  • Office environment

  • Other

This is using the Form component. Read more information about it here 

Office Managers Options 

The template offers various options for Office Managers to manage content on the go. This is what app Office Managers can do directly from within the app: 

  • Edit office information and space capacity

  • Create and print barcodes for check in/out

  • Manage booking requests

  • Access a dashboard for bookings and check ins

  • Manually checking in staff or guests

  • Manage news content for the app

  • Complete an office risk assessment

Admin Options 

The template offers various options for app admins to manage the content in the app on the go. This is what app admins can do directly from within the app: 

  • Do everything an Office manager can

  • Do everything a Catering manager can do

  • Manage users and directory information 

Features coming soon for this template: 

Catering ordering

Allow staff to order food from the canteen using the app. The app will list all products in the canteen and users can add them to a shopping cart. Select to collect the order or have it delivered to where the person is. 

Catering Managers Options 

The template offers various options for Catering Managers to manage content on the go. This is what app Catering Managers can do directly from within the app: 

  • Add and edit product information 

  • Get notified of any new orders

  • Amend orders and notify users of changes 

Have any questions or need help customise your template? Get in touch with us using the live chat from the Fliplet Studio or send us an email at support@fliplet.com