The Meeting Manager app enables users to organize, manage, and streamline all aspects of professional meetings. This article walks you through the app’s key areas and features so you can maximize efficiency, improve communication, and centralize all meeting-related information in one place.

This article covers the following

  1. Benefits
  2. Use cases
  3. Features
  4. User roles
  5. Solution setup
  6. Additional information

Benefits

  • Centralized meeting management: Keep all your meeting information – agendas, attendees, notes, and follow-ups – in one easily accessible location
  • Improved efficiency and time savings: Eliminate the need for multiple tools by streamlining scheduling, communication, and documentation into a single solution
  • Better collaboration and communication: Enhance team alignment before, during, and after meetings with built-in features for notes, notifications, and shared materials
  • Professional networking made easier: Quickly exchange contact details using digital business cards and maintain a clear record of external connections through the people directory
  • Greater visibility and accountability: Real-time access to schedules, meeting outcomes, and expense tracking helps both users and administrators stay organized and informed

Use cases

  • Internal team meetings: Enable employees to stay aligned with shared agendas, real-time notes, and easy access to past meeting records.
  • Client-facing meetings: Maintain professionalism and clarity by logging key discussions, tracking expenses, and storing external contact information for future follow-up.
  • Company-wide events: Simplify attendee management, announcements, and engagement through the social wall, shared materials, and digital business cards.
  • Conference or project planning: Coordinate multiple sessions with bulk meeting imports, assign responsibilities, and ensure everyone has the information they need.

Features

This section explains and details the features included in the Meeting Manager app

  1. Home screen
  2. Meeting agenda view
  3. Meeting details view
  4. Notes and expenses
  5. Business card upload
  6. People directory
  7. Digital business cards
  8. Social Wall
  9. Targeted communications
  10. Admin tools

1. Home screen

When users launch the app, they are greeted with a personalized home screen. It shows a list of upcoming meetings relevant to the user, giving them immediate visibility on what’s next without needing to navigate.

2. Meeting agenda view

The “Meetings” section offers a calendar and list format to view all upcoming events. Users can filter by “My Meetings,” search by keywords, or filter by date and attendees. This allows for quick access and easier meeting preparation.

3. Meeting details view

Tapping on a meeting opens a detailed screen with organized tabs:

  • Info: Overview of the meeting including title, date, time, and location
  • Attendees: Shows a list of participants, both internal and external
  • Notes: Displays all meeting-specific notes and actions

4. Notes and expenses

Users can log notes and track expenses directly within each meeting. Notes help capture real-time insights and decisions. Expense logging includes the ability to upload receipt images, input amounts, and categorize expenses. All entries are tied to the relevant meeting.

5. Business card upload

Users can quickly save contact information by taking a photo of a business card and uploading it as a note. This keeps contact details organized and accessible within the context of each meeting. 
Note: The app must be published to web for this to work correctly

6. People directory

The app includes a searchable directory that separates internal members from external contacts. This makes it easy to find and view contact details for anyone associated with your meetings. Profiles include names, titles, email addresses, and phone numbers.

7. Digital business cards

Every user has a personal digital profile with a unique QR code. Scanning this code links to a public profile showing their name, photo, title, and contact info – enabling fast and paperless networking. This can be accessed from the home screen.
Note: The app must be published to web for this to work correctly

8. Social Wall

The Social Wall is an internal feed where users can post updates, event highlights, or announcements. It supports images and captions and is ideal for building engagement around company meetings or events.

9. Targeted communications

Admins can send push notifications or emails to all users or specific user segments. Filtering by profile data (e.g., department or region) ensures relevant messaging reaches the right audience, improving clarity and reducing noise. This can be accessed via the admin menu.

10. Admin tools

The Admin Menu provides robust controls for managing users, importing meetings, reviewing expenses, and uploading shared content. Key tools include:

  • Bulk meeting import: Upload a CSV file to quickly create many meetings
  • User management: Add, edit, or remove users and assign roles
  • Content management: Upload shared files and resources for app users
  • Expense review: View all submitted expenses across all users and meetings

User roles

  • General users: These users can view their meetings, add notes and expenses, browse the people directory, post updates to the social wall, and share their digital business card. They benefit from an organized experience that supports meeting preparation, participation, and follow-up.
  • Admins: Administrators have full control over app content and user management. They can add or remove users, upload meetings in bulk, send targeted communications, manage shared materials, and review all submitted expenses. Admins ensure the app runs smoothly and aligns with organizational needs.

Solution setup

Get started

  1. Access the Meeting Manager app
  2. View your meeting schedule
  3. Review meeting details
  4. Add notes and expenses
  5. Use the people directory
  6. Share your digital business card
  7. Engage with the social wall
  8. Send targeted communications
  9. Admin tools and management

Access the Meeting Manager app

  1. Log in to Fliplet Studio
  2. Use the “+ new app” button to add the Meeting Manager app to your Fliplet account
  3. Launch the Meeting Manager screen from your Fliplet Studio home screen

View your meeting schedule

  1. On the home screen, view your upcoming meetings at a glance
  2. Tap the “Meetings” tab to access the full agenda
  3. Use filters like “My Meetings” or search by date or attendee

Review meeting details

  1. Tap any meeting to open its detail screen
  2. Navigate between tabs:
    • Info: Meeting time, location, and description
    • Attendees: View participants, both internal and external
    • Notes: See any notes recorded during or after the meeting

Add notes and expenses

  1. Go to the “Notes” tab within a meeting
  2. Tap “Add note” to log key discussion points or actions
  3. Add an expense by uploading a receipt image and entering the amount for the expense
  4. All entries are saved to the specific meeting for easy tracking

Use the people directory

  1. Open the “People” tab from the main menu
  2. Browse or search for internal members and external contacts
  3. Tap any contact to view their profile and contact info

Share your digital business card

  1. Open the home screen
  2. Show or share your QR code with others
  3. When scanned, it links to your digital business card with name, title, photo, and contact options

Engage with the social wall

  1. Go to the “Social Wall” menu option
  2. View company or event-related posts
  3. Add your own updates with images and captions

Send targeted communications

  1. Admins can access communication tools via the admin menu
  2. Choose push notifications or email
  3. Using the form you can target specific users based on roles or profile data

Admin tools and management

  1. Access the admin panel via the app menu or the home screen. This will only show for you if you are an admin user.
  2. Manage users and external contacts
  3. Import multiple meetings at once via CSV upload
  4. Upload and manage shared documents and links
  5. Review all submitted expenses across meetings

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