The Event template has been created to support multiple events, both in person, virtual, and hybrid with apps. It offers additional features to attendees and enables data capture for users.

This app is designed to support in-person events primarily via a mobile app, virtual events primarily via a web app, and hybrid events with users accessing the mobile and web app.

It can be used by organizations for large events such as conferences, summits, award ceremonies, and more simple events including webinars, round tables, and training courses.

The template will support driving information and encouraging the engagement of attendees whilst capturing data and feedback.

The purpose of this article is to provide you with a view of the screens that form the application and cover FAQ’s to give you an understanding of the configuration opportunities and different user roles that exist within the app.

 

Welcome screens

  1. Onboarding
  2. Account Registration
  3. Login
  4. Event List

Admin screens

  1. Admin Menu
  2. Admin – Events
  3. Admin – Manage Events, Admin – Event Data Export
  4. Admin – Awards, Admin – Manage Awards
  5. Admin – User List, Admin – Manage Users

Screens for attendees

  1. Event Access
  2. Reception
  3. Session
  4. Event Info
  5. Agenda
  6. Poll
  7. Session Survey
  8. Questions
  9. Attendees & Speakers
  10. Notifications
  11. Exhibitors
  12. Request a Meeting
  13. Exhibitor Meeting List
  14. Interactive Floorplan
  15. Materials
  16. Discussions, Manage Discussion
  17. Event Feedback
  18. Awards
  19. Leaderboard
  20. Twitter Feed
  21. Settings
  22. Edit Profile

Screens for event managers

  1. Event Manager Menu
  2. EM – User List, EM – Manage Attendees
  3. EM – Import Users
  4. EM – Event Info, EM – Manage Event Info
  5. EM – Agenda, EM – Manage Agenda
  6. EM – User Feedback
  7. EM – Session Survey Results, EM – Session Questions, EM – Event Feedback Results
  8. EM – Materials, EM – Manage Materials
  9. EM – Exhibitors, EM – Manage Exhibitors
  10. EM – Communications, EM – Manage Communications
  11. EM – Leaderboard
  12. EM – Attendees Check-in

FAQ’s

  1. How to set up an event
  2. Responsibilities of each user role
  3. Specific user role menus
  4. The three event types and the difference between them
  5. Removing test data

Welcome Screens

  1. Onboarding

    This screen introduces the user to the app and the various functions that it provides.
    This screen can be configured to display on the first use of the app only.
    You can configure the number of slides to display and the text and imagery can be changed to create your desired look.
    This screen uses the onboarding component, for more information see here.

  2. Account Registration

    This screen provides the ability for users to register for access to the app and can allow guests and third parties to join and use the app.
    This screen can be configured to include any requirements needed.
    This screen uses the form component, see more here.

  3. Login

    This screen can be used to provide security for the app allowing access only to registered users. 
    Logging in will also define the user role and ensure the correct permissions are shown per user.
    This screen can be configured to reflect your security preferences. Login can be via SSO, email and password, or email only.
    Click to learn more about the login and SSO components.

  4. Event List

    This screen will display a list of current and upcoming events, that the user is invited to or has access to.
    If the logged-in user only has one event in their list they will be taken straight to the event info or reception screen depending on which device the user is on.
    Clicking an event when using a mobile or tablet device will open the event info screen and display detailed event information.
    Clicking an event when on web will open the reception screen.
    As a user, you will be able to register or request to register for an event.
    This screen uses the list from data source component, see more here.

Screens for admins

  1. Admin Menu

    The admin menu is accessible to any admin user and can be accessed via the Event List screen using the Admin Menu button.
    This button will only be shown to Admin users and the menu provides links to all admin screens.
    This screen uses the list component. Learn more here.

  2. Admin – Events, Admin – Manage Events

    These screens can be used to edit an existing event or create a new one.
    Selecting the close will end the event and remove it from the event list.
    Select the plus button to add a new event, or select an existing event to edit or delete it.
    When you select edit, the form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  3. Admin – Event Data Export

    This screen will enable the admin user to download a CSV of the selected data source.
    Select an event and a corresponding data source to export the data.
    This screen uses custom code and the form component. Learn more here.

  4. Admin – Awards, Admin – Manage Awards

    These screens can be used to edit, delete or add awards.
    You can amend an existing award, delete or create a new one.
    Select the plus button to add a new one, or select an existing award to edit.
    When you select an award, choose edit. The form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  5. Admin – User List, Admin – Manage Users

    These screens enable the admin to access the list of users, add a new user, or delete and edit an existing user.
    To add a new user, select the plus button.
    Selecting an existing user will open a new window where you will have the option to edit or delete.
    When you select edit on the user’s profile screen the form will be pre-filled with the existing profile data and it can be edited and saved here.
    These screens use the list from data source and the form components.

Screens for all users

  1. Event Access

    This screen can be used to register to access requested events. Users can request as a speaker, attendee, or other (so they will not sure in the public list of users) to be added to the event.
    This screen used the form component, learn more here.

  2. Reception

    This screen is only visible on larger device sizes (such as a laptop computer) and can be accessed by clicking on an event from the event list.
    It will display all relevant event information in one place.
    Agenda, Event information, and discussions will be displayed on the reception screen as well as links to return to the event list, materials, exhibitors, networking, surveys, and settings.
    This screen uses the list from data source component, learn more here.

  3. Session

    The session screen can only be viewed on larger device sizes and is accessible by selecting a session from the agenda on the reception screen. 
    This screen can be configured to display a live event, via services such as Zoom or Webex, you can also embed a video or the required event item.
    Session info will be displayed on the right-hand side and links to materials, a poll, questions, attendees, and the agenda can be accessed here whilst viewing the session.

  4. Event Info

    This screen displays any event information. It will be displayed to mobile users when clicking on an event.
    It can be configured to display the required information search and filter functions can be applied to allow the user to find the relevant information.
    This screen can be configured to display any information, imagery, and links required.
    This screen uses the list from the data source component. See more here.

  5. Agenda

    The agenda screen provides a calendar view of the activities taking place during the event. It will be displayed to mobile users when choosing agenda from the bottom menu bar.
    It can be configured to display any necessary information relating to the event and activities.
    Agenda items can be bookmarked and users can search and filter the list.
    This screen uses the list from data source component. See more here.

  6. Poll
     
    The poll screen can be used to enable attendees to submit responses to polls related to specific sessions.
    This screen utilizes a default workflow that presents the poll responses to the speaker linked to the event session.
    This enables the speaker to present the poll results during the session via a web page.
    This screen uses the form component and has code built in to present the results.

  7. Session Survey

    The session survey screen can be accessed from the session page and allows attendees to submit feedback on the event.
    This screen can be configured to display the feedback questions required by the client.
    This screen uses the form component. See more here.

  8. Questions

    The questions screen can be accessed from the session agenda page to enable the user to submit questions related to an event session or the event in general.
    It can be configured to display the feedback questions required by the client.
    This screen uses the form component. See more here.

  9. Attendees & Speakers

    This screen will display the profiles of any attendees and speakers for the event. Users can use the search function to find an attendee or speaker and click to view their profile.
    Speaker profiles will also include a link to any sessions they are speaking at, the list of sessions can be configured using the agenda data source, by adding a list of emails separated by a comma to the speakers column.
    This screen can be configured to include any information required and uses the list from the data source component. See more here.

  10. Notifications

    This screen displays all the notifications that have been sent to the user.
    This screen uses the notifications component, see here for more information

  11. Exhibitors

    The exhibitor’s screen displays a list of all exhibitors at the event. 
    The exhibitor’s profile can be configured with links to call, website, request a meeting, or show you where their booth is.
    The call option will enable you to contact the exhibitor by phone, the website icon will open the exhibitor’s website, the request a meeting icon will take you to a form to request the meeting, and the booth icon will take you to the events floor plan highlighting the specific exhibitor’s location.
    This screen can be configured to include or exclude any of the above options.
    This screen uses the list from data source component. See more here.

  12. Request a Meeting

    This screen enables attendees to request a meeting with exhibitors.
    Clicking the exhibitor from the exhibitor’s screen will display the request meeting icon. 
    Attendees should fill out the form with the required information and the exhibitor will see the request in the meeting list screen.
    This screen uses the form component. Learn more here.

  13. Exhibitor Meeting List

    This screen can be used by the exhibitor. The exhibitor will be able to access any meeting request messages received.
    This screen uses the list from data source component. See more here.

  14. Interactive Floorplan

    This screen can be used to display a floorplan of the event with interactive markers to highlight a space. The user can use this screen to click a marker and be taken to the agenda screen for that particular space.
    This screen can be configured to include your own floor plan with the markers you require.
    This screen uses the interactive graphics component, see more here.

  15. Materials

    The materials screen is where attendees can find any relevant document related to the event.
    All documents can be managed from the Admin section of the app and can be general or associated with a specific agenda session.
    This screen uses the list from data source component. See more here.

  16. Discussions, Manage Discussion

    These screens enable attendees to start new discussion topics or comment on existing ones.
    The topics allow for liking, bookmarking, comments and sharing. To add a new discussion, select the plus button where users will be taken to the mamahe discussion form. If a user chooses an existing discussion they have posted they will also have the option to edit the discussion using the manage discussions screen.
    These screens use the list from data source and form components. Click to learn more.

  17. Event Feedback

    The event feedback screen allows attendees to send feedback on the event.
    The feedback form can be configured to include any fields necessary.
    Responses can be viewed by admins in the user feedback screen.
    This screen uses the form component. See more here.

  18. Awards

    The awards screen provides attendees with awards and points, encouraging use of the app.
    This screen can be configured to include any awards necessary, and appearance can be changed in the manage awards screen.
    The default awards are set for completing the following:
    1. Subscribe to notifications
    2. Like an event info post
    3. Bookmark a session
    4. Answer a session poll
    5. Complete a session survey
    6. Ask a session question
    7. Create a new discussion post
    8. Comment on a discussion post
    9. Share a discussion post
    10. Bookmark material
    11. Leave feedback for the event

  19. Leaderboard

    The leaderboard screen can be accessed via the awards screen by selecting the leaderboard button.
    The app’s top 10 contributors and commenters will be shown here.
    This screen uses the list from data source component, learn more here.

  20. Twitter Feed

    The Twitter feed screen enables you to embed a Twitter feed into your app.
    This screen uses low code and can be configured using the JavaScript editor in Fliplet’s developer options.

  21. Settings

    The settings screen is a menu screen that enables the user to access their profile information and edit it, view the about this app screen as well as return to the event list.
    Event Managers will be able to access the hidden menu from here.
    This screen uses the list component. Learn more here.

  22. Edit Profile

    The logged-in user can use this screen to edit and update their profile data. It is accessed via the settings menu.
    This screen displays a form that will be pre-filled with the existing profile data and it can be edited and saved here.
    This screen uses the form component, learn more here.

Screens for Event Managers

  1. Event Manager Menu

    This screen will enable the event manager to manage items related to a specific event. It can be accessed from the Settings menu option.
    This screen uses the list component, learn more here.

  2. EM – User List, EM – Manage Attendees

    These screens will enable the event manager to review attendees, add a new attendee or edit an existing user role.
    Press the plus button to add a new one, or select an existing entry to edit.
    These screens use the list from data source and the form components.

  3. EM – Import Users

    This screen will enable the event manager to import multiple app users at once via a CSV spreadsheet file on a computer.
    Upload a CSV file and select the relevant user role that should be applied.

  4. EM – Event Info, EM – Manage Event Info

    These screens can be used to edit an existing event or create a new one.
    Press the plus button to add a new one, or select an existing entry to edit.
    When you select edit on the entry the form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  5. EM – Agenda, EM – Manage Agenda

    These screens can be used to edit the agenda.
    You can amend or delete an existing entry, or create a new one.
    Press the plus button to add a new one, or select an existing entry to edit.
    When you select edit on the entry the form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  6. EM – User Feedback

    This screen provides links to the user feedback screens. 
    Event Managers can view all session survey results, submitted questions for sessions, and responses to the event feedback survey.
    This screen uses the list component. Learn more here.

  7. EM – Session Survey Results, EM – Session Questions, EM – Event Feedback Results

    These screens can be accessed via the user feedback menu.
    Any results and questions from event sessions can be viewed here.
    These screens use the list from data source component. Learn more here.

  8. EM – Materials, EM – Manage Materials

    These screens can be used to edit the event materials.
    You can amend an existing entry, or create a new one.
    Press the plus button to add a new one, or select an existing entry to edit.
    When you select edit on the entry the form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  9. EM – Exhibitors, EM – Manage Exhibitors

    These screens can be used to edit, delete or add an exhibitor.
    You can amend an existing exhibitor, delete or create a new one.
    Press the plus button to add a new one, or select an existing exhibitor to edit.
    When you select edit on the exhibitor the form will be pre-filled with the existing data and it can be edited and saved here.
    These screens use the list from data source and the form components.

  10. EM – Communications, EM – Manage Communications

    Event managers can use the communications screens to promote their event to users by sending suitable email, push and SMS notifications.
    This form has the option to submit, save, send a test or send to users. If you select save this draft can be viewed and edited from the manage communication screen. If you select to send a test, this will be sent to you to view.
    The manage communication screen allows you to view previously sent communications or saved communications.
    Select the communication to view, and click duplicate to load the edit communication form with the communication detail prefilled.
    These screens use the list from data source and the form components.

  11. EM – Leaderboard

    This screen will display the top 10 contributors and the top 10 commenters.
    This screen uses the list from data source component. Learn more here.

  12. EM – Attendees Check-in

    This screen can be used by the event manager to check a user in and out of the event.
    The check-in and check-out data will be logged in the Event – Attendees  & User List data source.
    This screen uses the list from data source component. Learn more here.

FAQ’s 

  1. How to set up an event
    Admin users are responsible for creating an event, they should then assign an event manager who can manage the event and the required content. For step by step instructions, see the below workflow and video.




  2. Responsibilities of each user role
    The below chart details the user roles and their responsibilities

  3. Specific user role menus
    Both the admin and event manager users can access specific user role menus.
    The admin menu is available via the main event list screen
    The event manager menu is available via the settings tab of an individual event


  4. The three event types and the difference between them
    Open – All users can see the event on the events list and can access it without restriction
    Access required – Users can see the event on the event list but request access. Access can be granted by the event manager
    Private – Users will not see this type of event listed on the events list. Only users added by the event manager to the specific event will have access

  5. Removing test data
    To remove test data from the event template app:
    1. Login in as an admin
    2. Navigate to the manage event screen
    3. Select the event you want to delete (do not click “close”)
    4. Select delete – this will delete ALL data associated with this event
    5. Confirm deletion