Verify everything before making the event app available to attendees.

Use this checklist to confirm that every part of the app is ready. Work through each section systematically to avoid last-minute surprises.

Event Configuration

  1. Event timezone is set correctly in Event Settings
  2. Lead capture availability window is configured (if using lead capture)
  3. Meeting duration and time slots are configured (if using meetings)
  4. Meeting times are defined for all event days

User Data

  1. All attendees have been imported with valid email addresses and passwords
  2. Speaker accounts are created with correct email addresses
  3. Exhibitor accounts are created with correct email addresses
  4. At least one admin account exists with full access
  5. Test login works for each role (attendee, speaker, exhibitor, admin)

Agenda

  1. All sessions are created with correct dates, times, locations, and descriptions
  2. Speakers are assigned to their sessions
  3. Optional and personalized sessions have correct group access configured
  4. Session check-in is enabled for sessions that need attendance tracking
  5. User groups are configured for personalized agenda filtering (if applicable)

Exhibitors

  1. All exhibitor records are created with team members assigned
  2. Chat contacts are designated for exhibitors using the chat feature
  3. Exhibitor admins are assigned for self-service team management
  4. Bingo participation is enabled for participating exhibitors
  5. Bingo qualification threshold is set to an appropriate level
  6. QR codes are generated and printed for exhibitor booths (if using bingo)

Gamification

  1. Award definitions are created with correct triggers, icons, and descriptions
  2. Scavenger hunt questions are created with correct answers and item numbers
  3. QR codes are generated and printed for scavenger hunt items
  4. Manual fallback codes exist for all items (auto-generated during setup)

Content

  1. Event information pages are created and current
  2. Documents are uploaded and accessible
  3. The interactive floor plan has markers for rooms and exhibitor booths
  4. Privacy policy text is current and accurate

Communications

  1. Push notification configuration is tested
  2. Communication templates are prepared (if using templates)
  3. A test notification has been sent and received
  1. Universal search embeddings are generated (use admin Regenerate Embeddings button)
  2. Test search queries return relevant results across sessions, people, and exhibitors

Final Verification

  1. Home screen displays correctly for all roles
  2. QR scanning works for check-in, bingo, and scavenger hunt
  3. Social wall, chat, and discussion forums are accessible
  4. Feedback forms are accessible and working
  5. Notes and export features work (CSV download and email)
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